Username Post: Suggestions for starting a Scrapbooking Club??        (Topic#1590197)
msilver
New Kid On the Block
Posts: 9
Joined: 06-18-08
msilver

Hello Everyone,
I live in eastern NC and my best friend and I are currently trying to start a local scrapbooking club aimed at Moms in our area. We would like to meet once monthly, share tips, tools, techniques, while having a Mom's Night Out at the same time. I plan on having monthly themes to focus on at the meetings such as birthday party pages, snow day pages, Christmas albums, etc. We are going to put together scrap packets that will match the monthly theme that can be purchased at the meeting or be included with a membership fee. Has anyone started a similar group or participated in something like this? Was it successful? I would love any tips or suggestions on putting this together. Thanks!


 
binkiemonstermom
Idol
Posts: 3477
Joined: 04-19-11
binkiemonstermom
In response to msilver

Some Stampin' Up demos do this as their monthly groups. I haven't ever done it myself but some have good success with it. They normally have pages for the group to do focusing on several of the products. HTHs


 
msilver
New Kid On the Block
Posts: 9
Joined: 06-18-08
msilver
In response to binkiemonstermom

Thank you! Your blog looks great by the way! Just started following you


 
binkiemonstermom
Idol
Posts: 3477
Joined: 04-19-11
binkiemonstermom
In response to msilver

Thanks!!!!

Good luck starting a group- sounds like fun!!! I live close to Charlotte, NC- where are you located at??


 
msilver
New Kid On the Block
Posts: 9
Joined: 06-18-08
msilver
In response to binkiemonstermom

I'm in farm county on the Eastern side of NC. We are about 5 hours from Charlotte. 20 minutes from Greenville.


 
mrsrogers52513
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Posts: 1799
Joined: 06-22-13
mrsrogers52513
In response to msilver

You could try starting a group on Facebook to see how much interest you get and see what people would prefer in regards to a montly membership for the kits, or just the option to purchase them.


 
Resident
Posts: 136
Joined: 07-31-11
In response to mrsrogers52513

How to Start a Scrapbook Group/Club?

BACKGROUND: It was suggested to me to start a scrapbook group by a lady I met over the Internet. Great idea but where do I start? gracefulbee.com had an article on "how to start a scrapbook club" and "what's a crop". I used these as outlines for what my idea of a group would be. Unfortunately, gracefulbee is gone. I kept the articles or outlines and I would like to share with you what I did to bring this group together. Our group has been together for 12 yrs. and I love spreading “crop fever”.

GOOD REASONS TO ORGANIZE A CLUB:

*By having a set meeting, you will be assured of a designated time to crop.
*You will make new friends.
* Share page ideas.
*You can share your tool & supplies. Perhaps you have never used an oval and are considering purchasing one--club members generally pool their supplies.
* You can ask advice of fellow scrapbooker's before progressing with a project or page.
*Keep abreast of news in the industry.
*Spread the enthusiasm.
*Fellowship. It's a great way to enjoy the craft with others who understand and share your passion.

FINDING MEMBERS: I logged on a few scrapbooking websites and looked up Florida scrappers in the central FL area. I emailed them personally introduced myself and explain what I was doing-this was 2001. We started out at my house simply because we were so small and it would keep the cost down. After a few months of getting together word spread and more people came to crops.

OUTLINE & THINGS TO CONSIDER:

*How often will the group meet? I chose MONTHLY. I picked second Saturday of every month for the simple fact it didn’t fall on any major holidays and so everyone would know when the next crop would be.

*What day or night will be most convenient? I chose Saturday because it was easier for more people to attend.

*How long will the crops last? We currently meet for 12 hrs. The longer the hours the more people can attend.

*Where would the group meet? This would depend on how many members (the amount of people cropping), the cost of rent (if an issue), the space, the tables and chairs (do they have any on the property), can you have food (in the room)-lots of factors.
Our local library allowed us to use their meeting room, which held 7 6ft. tables and lots of chairs for FREE. You could rotate each other’s houses but if you grew too big this wouldn't work also- consider tables and space. Churches are a good place to start too. Churches charge a rental fee -usually it's just a donation since it's a non-profit organization. You could try a Community Hall but they usually charge by the hour. Hotels are a good resource too. It simply depends on the above factors. Most places will ask for an insurance fee-ask about insurance.

*Will children be allowed to attend? If this is MY time out then I preferred no children under the age of 18 yrs. (Teenagers-Mom’s use your own judgement). I have to leave my home to get any cropping done.

*Set up? The group purchased “salad size” bowls for under $1 at Michael's that we place on the tables for trash. You can also use “brown lunch bags” and tape them to the tables. We also place our tables in a square we call "pods". We place 2 8 ft. tables together and on both ends of the 2 tables we place an 8 ft. table making it a big square. This "pod" concept is wonderful for socializing and sharing. You can get 8 people per pod while enjoying a 4 ft space. We average 40 scrappers per month.** We have a kitchen with microwave, 2 ovens, fridge, etc. WiFI is included. Also, electric outlets are positioned per pod. Restrooms are easily accessed off the crop room.

*How would we handle food and beverages? Since we pay a monthly rental fee to crop we have money leftover for supplies. We purchase supplies for the group -plates, napkins, hand and dish soap, plastic ware etc.. This way we always have what we need and this keeps the cost of rent down. Pot Luck-The food coordinator assigns the group a theme meal idea once a month. Each of us contributes an item or two to make a big meal. Each member is responsible for their own beverage for the day. Bringing your own beverage keeps the cost down (no cups needed) it also helps because many like different beverages. We used to assign an item to bring like napkins, plastic ware etc. but if you couldn’t make the crop we were left without that item(s).

*What supplies are needed for a crop? We share everything. If someone wanted to share his or her CRICUT then we would share. **The crop fee also helps in purchasing a big bag of ice for the day. As mentioned above: our crop fee pays for trash bags, paper towels, toilet paper, hand soap, baby wipes (cleaning the tables), tablecloths (plastic disposable), raffle tickets, coffee and coffee supplies and any tools we may need such as a utensil holder, more crop bowls, etc.

*How much space will be available? We like to have the members that are coming to let us know so we can have ample space to crop. We usually put two people to a 8 ft. table. We have a kitchen to place the food. We needed the food to be away from our cropping tables in case of an accident.

*Will you limit membership? All are welcome. Not all members will attend every crop.

*Will you charge a crop fee? Depending on what the group wants to do will depend on a fee. Since we meet at a church which charges a $75.00 rental fee we would need to charge a crop fee. You can do so much with the overage. The money goes right to the group members on prizes; supplies for the group, and anything else to do that would make it fun. You pay the $6 for ONLY the crops you attend. The money either goes to the church we crop at or back to us-the group. The year is January-December (December all the dues go to the church). Once the prizes, supplies for the next year, any items needed are paid. The leftover money is donated to the church. The money bag starts at $0 each year. **To keep rental cost low-we set up the room and take the room down as well as take out the trash, clean the dishes, vacuum the room and buy our own dish soap, paper towels, toilet paper, plates, etc. It helps everyone. * We set up a small table by the “front door” with a notebook and money bag. You pay on your own. This is a honor system.

**Other fun things Retreats-we’ve been doing this for 9 yrs.-started 2 yrs. after forming the group, Christmas Crop, Anniversary Crop, Spring April 2 day mini retreat/crop & in October a 2 day -Garage sale (advertise on craigslist). We theme our crop a few times a year and decorate the room. It brings fresh and fun ideas to the mix. Most crops are low key and for big crops we add door prizes and raffles.

*Will you have officers? We have a treasurer, a retreat coordinator, crop coordinator, website manager, food coordinator, openers and closers of crops

*Swaps? Yes, you may host and join at anytime.

*Will you allow sales at crops? I chose not to have consultants sell at crops because I didn't want the pressure to buy and favor one company. I thought the group could display catalogs and business cards to help the members and the consultants. The group is a non-profit organization. This is a great way for consultants to gather up business. We help each other.

*What about prizes or gifts? We will occasionally give away prizes. Our leftover crop fee money and raffle money has bought through the yrs. at Christmas and the group Anniversary crops the following with our logo on it.: neck wallets, mugs, lunch box coolers, recycle grocery bags, luggage tags, Patch, etc. Each scrapper received one.

*Group LOGO?: We had a logo designed (embroidered) so we can have the logo on shirts, tote bags, backpacks, hats, Tervis Tumbler etc. The girls can bring their item(s) to be embroidered for a small fee.

*What are the goals of the group? To enjoy the fellowship of other scrapbookers, make new friends, grow into a great group of central FL scrappers, and finish those albums/projects.
Motto: “Making Friends, while making Memories”

*What about having a website just for the group? I'm so glad Jenn M. came up with a private website for the group. This way we can communicate throughout the month instead of calling each person or emailing every individual, which is what I started out doing. I write a monthly newsletter which is posted on the website each month which keeps all informed on our monthly activities and future crops info.

*What can we do to make the crops from getting old? I thought we could have themed crops. It would help us to look forward to fun things while making each crop different. The ideas would be endless. We have a list of themes we’ve used.

*Group Garage sale? We bring some of our scrapbook items that we find we don't use that we want to sell each month. These are placed in the garage sale area of the room. We put our name on the item and a price. If anyone wants to buy it feel free. *Consultants can sell their discontinued products for 50% off or less. They LOVE this.

* Raffles: The girls enjoy the 50/50 raffles. Who doesn’t like going home with some cash? 50% off the winning go to a scrapper once we pull a ticket. The other 50% goes to the group for door prizes or a big item for every group member. These do very well. We also had our consultants donate items that we raffled to make more $$ for the group. This is a big hit.

By: Stacey Gonzalez~ FOUNDER


 
Debby Lewis
Expert
Posts: 1261
Joined: 01-04-06
Debby Lewis
In response to SunshineScrapper1

I started a scrapbook club several years ago. I think my best advice would be plan plenty of time to set up beverages, food, make sure you have good lighting were you are and plenty of room.

We had guests to speak, do classes, I created and taught classes, did challenges (we created over 300 cards for Operation Write), and found charities to do a drive (aka. brought new toys for Operation Christmas for the military, collected new socks for the homeless, etc.). We tried to utilize our time toward the interests of those at the crops.

Make sure you have a second in charge to help and set up and take down as well as clean up.

Good Luck and let us know how it goes.


 
msilver
New Kid On the Block
Posts: 9
Joined: 06-18-08
msilver
In response to mrsrogers52513

That is a great idea. Thanks, I will start working on that today


 
msilver
New Kid On the Block
Posts: 9
Joined: 06-18-08
msilver
In response to msilver

These are all wonderful ideas. Thanks everyone! Especially SunshineScrapper1. That is a fantastic outline for our group. I already have a few people interested and was worried about logistics of food, napkins, plates etc and not sure about membership fees. But I am now 100% sure that we will have to do a membership fee to keep things easy and ensure that everything is covered and taken care of. KeepsakeDesigner I really like the idea of doing charitable things within the group. As a stay-at-home Mom I try to spend as much of my free time as possible working with a few local charities. Christmas will be here before we know it and I love the idea of collecting toys for a toy drive that our local news channel does. If I wasn't sure about starting the group I am now. Thanks to you all for the ideas and getting me truly excited to see where I can take this group in the future!!


 
ncyankee
Queen
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Joined: 11-05-08
ncyankee
In response to msilver

I'm in Goldsboro, NC -- I'd love to find some fun scrappers in eastern NC.


 
mrsrogers52513
Pro
Posts: 1799
Joined: 06-22-13
mrsrogers52513
In response to ncyankee

Wow, lots of great ideas and information here!


 
Resident
Posts: 136
Joined: 07-31-11
In response to mrsrogers52513

http://groups.yahoo.com/group/Sunshine_Scrapp ers_FL/

Above is our non profit website. We have photos of our crop room(s), retreats, group photos, etc. Under FILES we have more info on our raffles, pot luck dinners, monthly crops and so much more.
We crop monthly at a local church. So we give the church money to which they give to needy families. It's been a win-win for all.

Good luck with your group... :-)


 
Gelidy Gelato
Diva
Posts: 7698
Joined: 07-05-07
Gelidy Gelato
In response to SunshineScrapper1

WOW! there is some GREAT info in this thread. Thank you everyone for posting.


 
New Kid On the Block
Posts: 2
Joined: 04-07-15
In response to msilver

Hello everyone,
I am interested in starting a scrapbooking club,,
I reside in Sherman,Tx any suggestions on free supplies through mail? Great 1st time ideas?
Your response is greatly appreciated,,
God Bless


 
New Kid On the Block
Posts: 2
Joined: 04-07-15
In response to msilver

Hello everyone,
I am interested in starting a scrapbooking club,,
I reside in Sherman,Tx any suggestions on free supplies through mail? Great 1st time ideas?
Your response is greatly appreciated,,
God Bless


 
t-towngirl
Guru
Posts: 2101
Joined: 09-02-13
t-towngirl
In response to shannahlove82523

Hello. We used to get together once a month. We did not considered ourselves a club, but called ourselves "the happy scrappers.". We started meeting in a community center and collected money to pay for rental fee. It had kitchen, so we always made it pot luck.

Then Denny's allowed us to meet in one of the banquet rooms, as long as we purchased our breakfast or lunch. Worked great for a couple of years until they needed to incorporate the meeting room with the restaurant.

Then we started meeting in our local scrapbooking store and it worked perfect for about three years, until they closed.

It was a wonderful time spent with friends. We exchanged supplies, used each other products (cutters, scissors, etc.)
But the best part was that we actually got to work on our pages. I am sad to say I have not scraped in a long time.

I wish you luck starting your club.


 
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